Solution
Budget Procurement Purchase System (B2P)
Integrated Budget, Procurement and Financial Control Platform – Digitise the complete procurement lifecycle from budget planning and purchase requests to supplier evaluation, contract management and payment processing through a configurable platform that strengthens governance, improves financial visibility and supports organisational compliance.
Company overview
Independent School
The B2P System was developed to support organisations requiring structured budget governance and procurement control. Originally implemented for independent schools, the solution has evolved into a configurable platform suitable for education institutions, enterprises and public sector organisations seeking greater visibility, accountability and control over their financial processes. They require structured governance and connected workflows. Learn how our Data & Architecture Foundation for AI helps organisations design operational architectures that support long-term transformation.
Project Overview
The B2P System provides an end-to-end platform that manages budgeting, procurement, supplier evaluation, contracts and payments within a single integrated solution.
Core Capabilities:
- Budget Planning & Control
- Procurement Management
- Evaluation & Award (EAQ)
- Contract Lifecycle Management
- Payment & Reimbursement
- System Administration
- SAP Business One Integration
Objective
To provide organisations with a centralised platform that strengthens financial governance, standardises procurement processes and improves visibility across the entire procurement lifecycle.
Business Opportunity
Many organisations continue to manage budgeting and procurement through spreadsheets, emails and disconnected systems, resulting in inconsistent approval processes, limited financial visibility and increased administrative effort. The B2P System provides a structured digital platform that centralises procurement activities, supports organisational policies and enables informed financial decision-making.
Solution
Key features and functionalities
The B2P System brings together every stage of the procurement lifecycle within a single platform, enabling organisations to manage financial processes through structured workflows, configurable approvals and centralised information.
Budget Planning & Control
Plan, approve and monitor organisational budgets with real-time utilisation tracking, configurable budget periods and complete visibility into budget performance.
Capabilities:
- Budget Creation
- Budget Approval
- Budget Utilisation
- Budget Period Settings
Procurement Management
Manage procurement activities from Purchase Request (PR) to Purchase Order (PO) through configurable workflows that support compliance, transparency and operational consistency.
Capabilities:
- Purchase Request
- Purchase Order
- Approval Workflow
- Procurement Tracking
Evaluation & Award (EAQ)
Conduct structured supplier evaluations using configurable assessment criteria to support objective bid comparison, transparent evaluations and informed award recommendations.
Capabilities:
- Bid Evaluation
- Supplier Comparison
- Evaluation Workflow
- Award Recommendation
Contract Lifecycle Management
Manage contracts throughout their lifecycle, including contract variations, extensions and terminations, with centralised records and structured approval processes.
Capabilities:
- Contract Repository
- Contract Approval
- Contract Variation
- Contract Extension
- Contract Termination
Payment & Reimbursement
Process payment requests and reimbursement claims through configurable approval workflows with complete transaction visibility and tracking.
Capabilities:
- Payment Requests
- Reimbursement Claims
- Approval Workflow
- Transaction Tracking
System Administration
Manage users, organisational roles and workflow administration while supporting business continuity through delegation, reassignment and comprehensive audit logging.
Capabilities:
- User Management
- Role Administration
- Covering Staff
- User Reassignment
- Audit Logs
Flexible & Scalable Platform
The B2P System is designed to accommodate evolving operational requirements through configurable workflows, approval hierarchies and business rules. As organisational needs change, the platform can be enhanced to support new processes while maintaining a consistent user experience.
Connect with NCODE Consultant to Explore Budget Procurement Purchase Services
Screenshots
Reference (view-only)
Expense GL name
Budget Item
Reimbursement request
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